RCORP Grantee Data Collection Resources (Implementation and NAS)

HRSA and JBS have developed guidance to assist your RCORP data collection and Performance Improvement Measurement System (PIMS) reporting efforts. This page contains the RCORP data collection resources for the Implementation and NAS grantees.

Note that the data collection resources for other grantees are different and can be found below:

• Psychostimulant Support grantees
• Behavioral Health Care Support grantees
• MAT-Access grantees

These documents will be updated as new guidance or data sources are identified. We encourage you to bookmark this page so you have the latest version available. Please send any measure-related questions to your HRSA Project Officer or email: rcorp-eval@jbsinternational.com

The RCORP Data Collection Resource Document was revised in May 2023 to include:

• Pages 2-3: Updates to guidelines for reporting data for multiple grants
  • A lead applicant of more than one RCORP grant in the same service area should report data for each of their RCORP grants in which they are the lead applicant. For each specific grant, it will be important to review your work plans. A thorough review of workplan activities by grant should guide your reporting of data. In other words, only data that aligns with each specific grant’s work plan activities should be reported for that specific grant. Do your best to avoid duplication and indicate any known duplication in the comment section of PIMS.
• Page 9-12: Addition of mobile site/mobile staff guidance
  • If you have mobile sites and they are consistently serving the same locations on a routine basis, each of those locations would count as a physical site. If a staff member is field based and providing services at non-brick and mortar locations throughout a given service area, the catchment area the staff member is serving will count as one site. For example, if a peer specialist is serving a 2-county catchment area within your service area, that would be counted as 1 site.
• Page 9: Addition of mental health treatment definition.
  • The provision of any direct service/intervention that is not assessment focused. Services may be offered in private, public, inpatient, outpatient or residential settings for the maintenance or enhancement of mental health or the treatment (including psychotropic medication management) of mental or behavioral disorders in individual and group contexts.
• Pages 14-15: Addition of PIMS data error and correction example (includes graphic)
  • One of the most common errors we see is that the demographics total is larger than the sum of the direct services. How can you avoid this error? By comparing the sum of individuals from the demographics and direct services sections. If they do not match or if the direct services aren’t greater than the demographics, check that your demographic data only include individuals receiving a direct service as defined in Section 4 within the reporting period, by a consortium member, and within the service area.
• Page 18: Updates to direct services flow chart
  • Addition of following language:
    • Does the service/activity being provided/implemented align with the consortium member’s role in the RCORP work plan?
    • A provider may be based outside of the service area (e.g., headquartered in an urban area), but offering services within the service area (e.g., utilizing satellite offices, mobile units, etc.)
• Page 25: Update to terminology in measure 4.6
  • Report the total number of patients with a diagnosis of SUD who were referred for support services by service providers during the current reporting period among agencies and organizations represented within your consortium.
• Page 29: Removal of reporting requirement for measure 5.2
  • As of January 2023, the DATA waiver (X-waiver) requirement has been removed. Please enter 0 for this question until further guidance is provided.
• Page 30: Addition of PIMS data error and correction example to measure 5.4 (includes graphic)
  • One of the most common errors we see is that the total number of providers within the consortium who have provided SUD/OUD treatment services is less than the sum of provider types. How can you avoid this error? Any providers who offer multiple services should only be entered into the best fitting category. Providers who do not fit in any category should be entered into the “Other” category.

These documents will be updated as new guidance or data sources are identified. We encourage you to bookmark this page so you have the latest version available. Please send any measure-related questions to your HRSA Project Officer or email: rcorp-eval@jbsinternational.com.